How to Use QuickBooks Online: Step-By-Step Guide

Consequently, some traditional accountants and bookkeepers find it complicated at first, because it doesn’t “behave” the way manual ledger bookkeeping used to. This is where Wise can step in and save you money by doing away with nasty hidden fees. The QuickBooks Multicurrency feature helps you track transactions in different currencies. It is available as a desktop software for Windows, with several editions. Our user guides are all you need to start getting the most out of QuickBooks.

The value of inventory can significantly impact a company’s financial statements, so accurate tracking and management is vital. Bookkeeping is a critical part of managing your business’s financial health. A bookkeeper records and organizes financial transactions to ensure accurate reporting of your business’s income and expenses. Currently, QuickBooks is offering two different specials; you can either try it free for 30 days or sign up and get a 50% discount on your first three months.

  • Accountants provide a higher level of financial analysis and planning.
  • We are looking to cover operating hours from 6AM to 6PM PST, Monday through Friday.
  • They can either enter it themselves using the QuickBooks mobile app or submit it manually and a bookkeeper on your end can enter the details in the app.
  • By learning bookkeeping basics—with the help of bookkeeping courses—you can keep your business on track and set yourself up for success.

This involves keeping track of all the money that comes in and out of a business. Tracking your A/R, usually with an aging report, can help you avoid issues with collecting payments. Once you set up your bank connection, you can start categorizing all imported transactions. The nice part about this is that much of the transaction posting is completed automatically, making month-end reconciliation a breeze. The inventory management and job costing features are more robust in QuickBooks compared to QuickBooks Online. As you accept payment for any item in the inventory, the right expense account is updated and reflected automatically in taxable income.

How to create an invoice

It’s important to track your A/R to ensure you receive payment from your customers on time. Double-entry bookkeeping is a system where each transaction is recorded in two accounts—a debit account and a credit account. This system provides a more accurate picture of a business’s financial health and helps identify errors in recordkeeping. As a business owner, you know how important it is to manage a regular positive cash flow. QuickBooks Payments makes it easier for you to accept online payments when you send invoices from within the app.

It’s useful for business owners looking to save time and avoid common accounting errors. The first step you’ll need is a business bank account, which allows you to keep your personal and business expenses separate. Bank accounts are a crucial part of any bookkeeping system—allowing businesses to safely store their money and make transactions easily. There are several types of bank accounts, each with its own purpose and benefits.

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  • QuickBooks offers invoice payment with credit and debit cards online.
  • After reading numerous accounting software reviews, you’ve made the decision to use QuickBooks Online software.
  • Bookkeeping is a critical part of managing your business’s financial health.

In this lesson, you will learn how to set up key areas of QuickBooks like bank and credit card accounts, invoice templates, products and services, and the chart of accounts. By the time you complete this QuickBooks Online tutorial, you will be ready to start using QuickBooks to manage all of your income and expenses. Our course starts with setting up QuickBooks Online for your business. We cover how to record your income and expenses, how to manage bank and credit card transactions, how to manage payroll, and how to run financial statements. There are 46 guides in our QuickBooks Online tutorial, spanning eight main lessons.

Find better features for building your business

Help your clients set up their books, manage them monthly, and provide valuable insights through reporting. Now that you’re well-informed on how to incorporate QuickBooks into your work-from-home career, it’s time to go do some learning or job-searching! And don’t forget to feature your certification or proficiency prominently on your résumé – it’ll do you good. You’ll be able to access your data file from any device with internet access. Check out these helpful resources on how to access your data file remotely.


The golden rules of accounting will ensure you avoid making bookkeeping errors. Tracking your expenses may seem tedious, but it’s an essential part of financial management. Accurate financial records are the foundation of good bookkeeping. Without them, it’s nearly impossible to make informed decisions about your business’s financial health. As a business owner, bookkeeping may not rank high on your list of priorities. However, maintaining accurate financial records is key to your business’s success.

Accounts payable

This lesson covers how to manage your bills and record expenses in QuickBooks. As a small business owner or manager, you know that managing expenses is as important as generating sales. By the end of this QuickBooks lesson, you will be able to keep track of expenses in a couple of ways. This information is intended to outline general product direction, but represents no obligation to deliver future features and should not be relied on in making a purchasing decision. In this task, you’ll enter year-to-date paycheck info for each employee you paid this year.

Intuit will release new versions of QuickBooks, and you’ll need to keep up and keep sharp to keep your business offerings fresh and attractive. As an expert user of QuickBooks, you’ll find it easy to keep up if you stay abreast of any new features announced. Once you’ve set everything up and learned how the process works, it’s just a matter of checking in on a daily or weekly basis to make sure it’s all running smoothly. Tax season arrives for everyone, and your business should be prepared ahead of time. Find out which tax deadlines are relevant, depending on the federal, state, and local regulations that may apply to your operation.

QuickBooks makes it easy to create invoices either from scratch or from an earlier estimate. While there are many options available, you do not need to sign up for all of the QuickBooks services all at once. You can start with a single app, such as the accounting or payroll software, and add others as you expand. If you outgrow any service, you can choose to remove or upgrade it as needed. QuickBooks has the best payroll software as well, although we offer a quick quiz that can pair you with all the top payroll options for your industry.

Double-entry bookkeeping

I am going to go out on a limb here and say that, at some point, everyone gains experience in the world of bookkeeping. From reconciling accounts to the freelancer or independent contractor figuring up a quarterly tax payment, bookkeeping is going to play a role in managing finances. To opt-in truckers bookkeeping service for investor email alerts, please enter your email address in the field below and select at least one alert option. After submitting your request, you will receive an activation email to the requested email address. You must click the activation link in order to complete your subscription.

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